Digital Personnel File

Get more out of SuccessFactors with the integration of an Office 365-based personnel file

For organizations running SuccessFactors that struggle with non-integrated digital or paper-based personnel files.

Increased HR efficiency
Avoid mistakes through one-off filing initiated by the employee
Ensure filing quality by enforcing a standard personnel file structure
Ensure GDPR compliance through automated lifecycle management and dynamic access management

Value Proposition

The Digital Personnel File provides a SharePoint Online-based employee file that is integrated with SuccessFactors. It manages all employee-related communication and documents, uploaded or generated via SuccessFactors or resulting from a scanning process.


  • Automated creation of a single digital personnel file, triggered from SuccessFactors, managing all employee-related communication and documents in a standardized structure
  • Automated and dynamic access management to the relevant parts of the personnel file for the employee, his/her manager and the HR department
  • Automated transfer of SuccessFactors-uploaded documents to the personnel file
  • Automated classification of SuccessFactors-generated documents in the personnel file, via barcode recognition
  • A centralized HR-managed drop-off folder for non-identified scanned documents and automated transfer to the personnel file after HR-tagging
  • Automated lifecycle management supporting personnel file retention and destruction
  • Search for and discovery of personnel files and document
  • Access to the personnel file from SuccessFactors

Digital Personnel File

€20K setup cost

€5/active user/year

€2,50/functional usage/year

Our references

Contact our expert

Serge Desaranno

Serge is passionate about helping companies become more efficient, productive and competitive. He has been active in the domain of information and process management since 1994, first as a research assistant and later as a consultant, delivery and presales manager and director. Today he guides companies in redesigning business processes with the use of technologies, particularly Office 365.

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