Seat reservation app

Back to the office in safety

Companies who want to open their offices to employees again but with reduced capacity to minimise the risk of spreading COVID-19.

Social distancing: ensure employees reserve seats in the office in compliance with social distancing rules and company safety policies
Contact tracing: know who was at each desk and when
Plan and manage who can come to the office

Value Proposition

Employee app

Reservation via web and mobile

After an employee selects an in-office date and an office, linked areas and occupancy rates are displayed. The employee then selects an area with free spaces and views the floorplan of that area.

Seamless integration with Office365

Created with Microsoft Power Apps, the app integrates with O365 and Active Directory. Only employees registered in AD are able to log in, with profile data fetched from O365. Master data is stored in SharePoint lists.

Admin app

Activate individuals or groups

Assign letters of the alphabet to specific dates and activate individuals and groups accordingly.

Follow-up on activations

Easily check who (individuals and groups) was activated when.


Overviews of seat reservations vs. capacity by office (bar graphs) and seat reservations for the next 2 weeks by office (linear graphs).

Define seats on floor plans Configure SharePoint master data by creating records for offices, areas, desks and seats. A seat is mapped to the floor plan using X and Y coordinates.

View video


  • Visual seat reservation on a ground plan
  • Can be customised – implement your own policy rules
  • Available on web and mobile
Find out how this could work for your business

Contact our expert

Brian Riddell

Brian Riddell leads our UK & US People & Organisation Service Line with responsibility for the delivery of HCM and Transformation & Adopt programmes. He has vast experience as a senior programme director helping his clients to shape programmes for predicable delivery and business value. He has led numerous HR and SAP SuccessFactors programmes, with extensive global deployment and roll-out experience, to a host of leading organisations in the UK, Europe and USA.

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